FREQUENTLY ASKED QUESTIONS


What is included in the cost of the registration?

A:

The registration fee includes entry to the conference plus all conference materials. Lunch is included for the first two days of the conference and coffee/tea breaks for the three days. There is also a welcome reception included at your registration that will take place after the closing of the first conference day at the exhibition area. Read more here

When should my registration fee be paid? Is there a deadline after I have been registered through the online system?

A:

Please keep in mind that payment should be cleared in our accounts within 10 days of your online registration or by the end of the relevant registration period if the registration has been made less than 10 days before it’s closure.

May I pay for the registration fee using a debit/credit card?

A:

Please note that payment of your registration fee is by bank transfer only to the Institute's Euro bank account in Switzerland. We do not accept credit or debit cards. When instructing your bank to make the transfer please bear in mind that all bank charges should be covered at your end and the full registration fee amount should be credited to the account. In the event that you wish to pay for your registration in Sterling via a UK bank please contact us at secretariat@ineip.org so that we can assist. Read more details on how to pay your registration here.

When will my registration be confirmed?

A:

As soon as you register through the online registration system you will receive a pending confirmation email. Your registration will remain as pending until funds are cleared in our account. We will then approve your registration and send a final confirmation email, along with a link to download your invoice. You will be able to revisit your registration page at any stage later by using your unique confirmation number included in your confirmation email. 

How do I obtain my Invoice/Receipt?

A:

Please note that upon receipt of your payment confirmation will be sent out to you with a link to download the invoice for your records. If you require the invoice to be addressed to a company or a travel agent after the registration please send us the full invoice address so that we can add it to the registration. Once payment has cleared into the account the registration will be confirmed and you will be able to download the invoice.

Is there CME Accreditation?

A:

Once the scientific program has been finalised, an application will be made to the European Accreditation Council for Continuing Medical Education (EACCME) for CME accreditation of this event. Read more here 

Are there any travel grants available for people from developing countries?

A:

EIP support delegates from developing countries by offering discounted fees. If you are a delegate from a developing country we suggest that you register during the early bird registration period when the registration fee for delegates from developing countries has a 60 % discount.

Are there any fees available for midwives, physiotherapists, dieticians or nutritionists??

A:

If you are a midwife, physiotherapist, dietician or nutritionist you may choose the registration type HEALTHCARE PROFESSIONAL NON-PHYSICIAN. Please upload the required supporting documents to your registration to confirm that you are entitled to the discounted registration fee. Please read about the various registration types and fees here

Are there any one day passes to the conference?

A:

One day passes are not available for the conference.

What if I need a visa to attend the conference?

A:

If you require a visa to attend the conference you are advised to apply early. Note that we can only provide visa invitation letters to paid and confirmed delegates. In the event that your visa is refused, we will either refund, if within the applicable dates, the applicable amount of your fee or we will transfer the registration to next year's conference depending on the circumstances. Please read our cancellation policy for abstract authors. 

If I submit an abstract for oral or poster presentation must I deliver or may a co-author present?

A:

It is obligatory that you or one of the co-authors of your contribution should present the paper. Please make sure however that the correct presenting author box is checked when submitting the abstract. Please read the Abstract Submission Guidelines and the No-Show Policy for abstract presenters. 

When and how will I know whether my abstract has been accepted or declined?

A:

All abstracts will undergo peer review when received and you will be informed whether your abstracts are accepted for presentation within 20 days of the submission date. We strongly advise that you submit your abstract as early as possible. You will know the results of the review very quickly so that you can benefit from the discounted fees when registering early, start your early visa application if required and plan your trip and accommodation at a lower cost. 

My abstract was accepted for the previous conference but I was unable to attend. Will I be able to present the same abstract or must I re-submit it for approval?

A:

Under such circumstances the abstract should be re-submitted through the abstract system for the current conference.

If my abstract is refused will my fee be refunded?

A:

In the event that you wish to cancel your registration then the cancellation policy for authors applies.

Will there be any translation service available?

A:

No, the official language of the conference is English.

Will Halal, vegetarian or vegan food be available?

A:

Yes. There will be options for both during the lunch breaks.

Will I be able to collect my certificate of presentation on the day?

A:

No. Certificates of Presentation will be sent out to all presenting authors of poster and oral presentations after the conference has taken place. 

Will I be able to obtain a copy of my certificate of attendance if I am unable to collect in person?

A:

All registered delegates are entitled to a Certificate of Attendance. After the Meeting, you will be sent a link that will allow you to access and print your certificate. The certificates will be provided upon completion of an online conference feedback form. Certificates are prepared via the system using your registered badge name, therefore please be sure to input your details as you would like them to appear on your certificate.

May I have the email address and details of Professor X?

A:

If you wish to contact one of EIP Speakers please email us details at secretariat@ineip.org. We will pass the question concerned on to the Speaker.

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