Admission Choices: EIP2025 offers a hybrid meeting format, allowing you to choose between In-Person or Online attendance. You can switch your admission type at any point before the conference, and fee adjustments will be made according to our Conversion Policy HERE.

Registration Fees: Please visit our fees page HERE for detailed information on the various registration types and associated fees. We offer five distinct registration periods, with fees incrementally increasing as the conference date approaches. The deadlines for these periods are as follows: the 1st period ends on 28 February 2025, the 2nd on 30 April 2025, the 3rd on 30 June 2025, the 4th on 15 September 2025, and the 5th on 15 November 2025. We highly recommend taking advantage of the discounts offered during the first semester by registering early. After the final period, the full onsite delegate fee will apply.

What's Included in Your Registration Fee: For a comprehensive breakdown of what is included in the registration fee for both In-Person and Online attendance, please click HERE.

Discounted Rates: Discounted rates are available for delegates from Developing Countries, Trainees/Residents, Allied Healthcare Professionals, and Undergraduate Students. Proof of status will be required during or after registration. Please visit our discounted rates page HERE to check your eligibility for these rates. 

Hotel Accommodation: You can book a room (optional) at the Melia La Defense during registration. You can add a hotel booking to your registration or opt out by selecting “I will book my own accommodation.” More details about the hotel are available HERE. If you add a hotel room, its cost will be included in your total amount due.

Registration and Accommodation Payment: After adding the required details to your registration, you will be prompted to choose your preferred payment method.

Payment Options:

• Credit/Debit Card: Payments can be made online using a credit or debit card. Please note a 4% service fee will be automatically applied. Registration will be confirmed upon payment receipt, and a confirmation email with an invoice download link will be sent.
• Bank Transfer: If you choose to pay by bank transfer, the total amount is due within 7 days. All associated bank fees are your responsibility. Please include the delegate’s name or registration number in the transfer details and send us a copy of the transfer receipt. Registration will remain pending until we receive the funds. Confirmation will be sent via email along with an invoice download link. Bank transfers must be made to the following bank account: 
  • Bank: UBS Switzerland AG   
  • Account Name: Association Excellence in Paediatrics Institute  
  • Recipient's address: Rue des Vignerons 1B, 1110 Morges 1 (VD), Switzerland 
  • SWIFT/BIC: UBSWCHZH80A
  • EURO IBAN: CH04 0024 3243 1839 4960 V 

Invoices:

• Post-Payment: The confirmation email will include a link to download your invoice, typically addressed to the delegate’s name and address. If you require the invoice to be addressed differently, please specify this during registration, adding the details in the relevant field. 
• Pre-Payment: For a proforma invoice before payment, please contact [email protected].

Visa Invitation Letter:

Each participant is responsible for obtaining a visa if required. Visa requirements depend on your nationality and country of origin. We recommend contacting your local French Embassy or Consulate for the most up-to-date information on visa regulations and application procedures.

• Registered Participants: A personalized official invitation letter can be provided upon request. Please email [email protected] to make your request.
• Abstract Submitters: Participants with approved abstracts and confirmed conference registrations may request a separate invitation letter that includes details of their approved abstracts. Requests should be sent to [email protected].

Cancellation Policy: If you need to cancel your registration, please refer to our policy HERE. 

Group Delegations: For groups of 5 or more, fill out our group application form HERE. This form initially requires only the total delegate count, registration type, and accommodation details (optional). After submission, a proforma invoice will be sent to your contact email. Post-payment, we will secure the group rate. Individual delegate details can be sent later but before 15 November. Confirmation emails will be sent to each delegate, with the group administrator copied for reference.

If you have any questions at any stage, please email [email protected]. We are here to assist you.