►   The registration periods and fees

►   What to know before you start your registration

►   The list of developing countries and proof of status documents

NO MORE TOUGH CHOICES
ATTEND ALL SESSIONS ACROSS ALL HALLS

All sessions apart from being broadcast live will also be recorded and offered as videos on-demand for 3 months after the conference. Meaning you don't have to choose between parallel sessions. Attend your first choice sessions live and then view all other sessions via the Hub. This offers all attendees the option to access and watch the videos of sessions taking place in parallel halls removing the dilemma you face when you have to choose between two parallel sessions whilst being interested in both of them.

REGISTRATION PERIODS AND FEES

What to know before you start your registration

• You can register to either attend in-person coming to Amsterdam or attend online. You will be asked to choose between Admission for Physical Attendance or Digital Attendance. Different registration fees apply to each admission item. You can switch between admission types (From Digital to Physical and vice versa) at any stage before the meeting. We will adjust your order accordingly, and we will reimburse the difference when switching from a higher to a lower fee or be asked to pay the difference when changing from a lower to a higher fee.

• We only accept payments via bank transfer. After you have completed the registration process, you will receive a pending confirmation email with the bank details to transfer your fee. Your registration will remain pending until funds have cleared into our account. We will then approve your registration and send a final confirmation email (along with a link to download the invoice).

• You will be asked if you require a hotel room at the conference hotel during registration. You can add a room to your registration or skip this step (by selecting "I don't require a hotel booking") and continue with your conference registration. You can also revisit your registration after it is confirmed and add a hotel booking.

• During registration, you will be asked if you plan to submit an abstract. If yes, please remember that you should also visit the online Abstract Submission System to create an account so that you will be able to submit your abstract.

• If you choose a Discounted Rate Registration Type, you will be asked to upload a proof of status. If you don't have it at this stage, you can upload it later by using your unique registration number and email address to access the system. Check the list of the developing countries and the documents needed for discounted fees here.

• In case you wish to register a group delegation (over 5 delegates) please contact [email protected] directly. Special terms and conditions apply for group delegations.

• You must pay your registration fee via bank transfer. We will provide the bank account details during registration and in the pending confirmation email that you will receive. 

• When instructing your bank to make the transfer, please make sure that the delegate's name and the registration confirmation number are marked on the remittance advice allowing us to identify your payment and approve the registration. Please make sure that you cover all bank charges. 

• Please note that payment should credit our account within 10 days of your online registration and the registration period. We will move any registrations not cleared within the period to the next period's higher rate. 

• If you need an invoice before paying, please forward the confirmation to [email protected] and request an invoice to be sent to you and provide us with the full billing address. You can also put this information in the relevant section when registering for the conference.

CANCELLATION POLICY

The Excellence in Pediatrics Conference ​organiser reserves the right to cancel/postpone the onsite meeting at any time. In the event of cancellation or postponement, the organiser's liability is limited to refunding any registration fee already paid. The conference is planned as a hybrid event. This means that the majority of the sessions will be organised on-site while some sessions will take place virtually. All onsite sessions will be live-streamed to delegates attending virtually and both onsite and virtual sessions will be available via the EIP Attendee Hub. The Excellence in Pediatrics Conference ​organiser reserves the right to switch the onsite part of the program to virtual-only at any stage before the event in the case that travel restrictions, partial lockdown or any other measure related to the ongoing COVID pandemic are imposed by the local authorities and could affect the ability to organise the meeting in a safe manner or to deliver the education experience as planned. If all sessions take place virtually for a reason beyond the organisers' control, all registrations for physical attendance will automatically switch to digital attendance, and the organiser will refund the difference between the fees as they stood at the time of registration. Attendees who do not wish to attend virtually can cancel their registration and will be refunded according to the cancellation policy as stated below. The ​conference ​organiser will notify the registered participants at the email address on their registration form of any decision to cancel, postpone or switch to virtual-only. Before cancellation, please note that all conference sessions will be recorded, and you will be able to watch the videos at any time for up to 90 days after the Conference dates through the EIP Attendee Hub. If you still wish to cancel your registration altogether, please note that:

• If cancelled before September 1, 2022, the organiser will refund 80% of your registration fee and 100% of your Hotel Booking (if booked through our system).

• If cancelled before October 1, 2022, the organiser will refund 50% of your registration fee and 100% of your Hotel Booking (if booked through our system).

• If cancelled before November 1, 2022, the organiser will refund 20% of your registration fee and 100% of your Hotel Booking (if booked through our system).

• If cancelled before November 30, 2022, the organiser will not refund your registration fee and Hotel Booking (if booked through our system).

• From November 1, 2022, only switches between Physical and Digital Attendance are allowed, and the organiser will refund the difference between the fees as they stood at the time of registration.

• From November 1, 2022, if a delegate wishes to cancel his physical or digital attendance registration, the organiser will offer the option to move the registration towards the following year's Conference.

If you wish to cancel your registration, please access your registration confirmation page (using your confirmation number) and click the cancellation button. You will receive written confirmation of your cancellation, this will be sent via email to the email address provided on the conference registration form.

Data Protection Act

Please note that the ​Excellence in Pediatrics Institute operates according to the EU General Data Protection Regulation (GDPR). The organiser handles all personal data received from conference attendees confidentially and does not disclose them to any third party.

FREQUENTLY ASKED QUESTIONS

▶︎ What do I get for my registration fee for Physical Attendance?
▶︎ What do I get for my registration fee for Digital Attendance?
▶︎ Can I change my type of registration?
▶︎ What if I want to attend online from another time zone?
▶︎ If I am attending in person, will I also have access to the sessions online?
▶︎ Will the conference be CME accredited?
▶︎ How do I claim my CME credits after the meeting?
▶︎ Are there any networking events taking place during the conference?
▶︎ Are any special services provided for Group delegations?